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Frequently Asked Questions

When do businesses have to send out W2 forms?

Your business must distribute Form W-2 to employees by the federal deadline: Jan. 31, or the next business day if it falls on a holiday or weekend, as is the case in 2021. Employees use Form W-2 when filing their individual income taxes. It also won’t hurt to have the forms at your side to corroborate payroll costs when doing your business taxes.

How to order W-2 forms from IRS?

To order official IRS information returns such as Forms W-2 and W-3, which include a scannable Copy A for filing, go to IRS' Online Ordering for Information Returns and Employer Returns page, or visit and click on Employer and Information returns. We'll mail you the scannable forms and any other products you order.

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