Export or backup email, contacts, and calendar to an
https://support.microsoft.com/en-us/office/export-or-backup-email-contacts-and-calendar-to-an-outlook-pst-file-14252b52-3075-4e9b-be4e-ff9ef1068f91
Microsoft 365: Export from your Microsoft 365 mailbox to a .pst file Microsoft 365: Export from your Microsoft 365 mailbox to a .pst file Add your Microsoft 365 email account to an Outlook app, such as Outlook for Microsoft 365, Outlook 2016, or 2013. Then, you can use Outlook to move email, contacts, and calendar items into your Microsoft 365 mailbox. your "source" email account to Outlook. For example, you might . Wait a bit for all of your email and contacts to show up. your Microsoft 365 email account to Outlook. After you do this, Outlook will automatically sync with Microsoft 365. You'll see the contents of your Microsoft 365 mailbox appear in Outlook. Choose from the to export your email from the source account to a .pst file. For example, if you have Outlook 2016, choose Outlook 2013 and Outlook 2016: Export Outlook items from a .pst file. For example, if you have Outlook 2010, choose Outlook 2010: Export Outlook items to a .pst file. After your email data is exported to a .pst file, it's portable! You can import it to other email accounts. If you want to do this using Outlook, see .Outlook 2010: Export Outlook items to a .pst file Outlook 2010: Export Outlook items to a .pst file At the top of your Outlook ribbon, choose the File tab. If your ribbon doesn't have a File option in the top left corner, see to determine your version of Outlook and to get to the right export instructions. Choose Options. In the Outlook Options box, choose Advanced. Under the Export section, choose Export. Choose Export to a file, then Next. Choose Outlook Data File (.pst), then Next. Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time. Make sure that the Include subfolders check box is selected. This ensures that everything will be exported: Calendar, Contacts, and Inbox. Choose Next. Choose Browse to select where you want to save the Outlook Data File (.pst) and to enter a file name. Select OK to continue. Note: If you have previously used the export feature, the previous folder location and file name appear. Make sure that you change the file name if you want to create a new file instead of using the existing file. If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file. Choose Finish. The export begins immediately unless a new Outlook Data File (.pst) is created, or if the export is to an existing file that is password protected. If you are creating a new Outlook Data File (.pst), an optional password can help protect the file. When the Create Outlook Data File dialog box appears, enter the password in the Password and Verify Password boxes, and then choose OK. In the Outlook Data File Password dialog box, enter the password, then choose OK. If you are exporting to an existing Outlook Data File (.pst) that is password protected, in the Outlook Data File Password dialog box, enter the password, and then choose OK. Now that your Outlook data is in a .pst file, it's portable. Save the .pst file to OneDrive, then download it to your new computer. Save it to a portable drive to carry anywhere, then .Outlook 2007: Export Outlook items to a .pst file Outlook 2007: Export Outlook items to a .pst file In Outlook 2007, at the top of your ribbon, choose File. If your ribbon doesn't have a File option in the top left corner, see to determine your version of Outlook and to get to the right export instructions. Choose Import and Export. Select Export to a file, then choose Next. Click Personal File Folder (.pst)> Next. Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time. Make sure that the Include subfolders check box is selected. This ensures that everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next. Choose Browse to select where you want to save the Outlook Data File (.pst) and to enter a file name. Select OK to continue. Note: If you have previously used the export feature, the previous folder location and file name appear. Make sure that you change the file name if you want to create a new file instead of using the existing file. If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file. Click Finish. The export begins immediately, unless you're creating a new Outlook Data File (.pst) or exporting to an existing .pst file that is password protected. In those cases you'll get this dialog box: Choose OK if you don't want to password protect your file. Otherwise: If you want to password protect your .pst file, enter the password in the Password and Verify Password boxes, and choose OK. In the Outlook Data File Password dialog box, enter the password, and choose OK. If you are exporting to an existing Personal File Folder (.pst) that is password protected, in the Outlook Data File Password dialog box, enter the password, and then choose OK. Now that your Outlook data is in a .pst file, it's portable. Save the .pst file to OneDrive, then download it to your new computer. Save it to a portable drive to carry anywhere, and then .
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